We’re honored that you’ve chosen to register for NCSC XLV, and we can’t wait to welcome you to Bethesda this October. If you have any questions as you move throughout this process, please contact our Director of Delegate Affairs, Avery League, at firstname.lastname@example.org. Please fill out the Google Form on this page after reviewing the registration policies and procedures below.
Regular Registration (April 15-July 1)
-Delegation Fee $75
-Delegate Fee $95
Late Registration (July 2-September 1)
-Delegation Fee $90
-Delegate Fee $99
*Please note that Late Registration will only occur if positions are still available available.
There is no minimum delegation size, but delegations will be capped at 36 delegates per school.
SUBMISSION OF REGISTRATION
Once registered, our Director of Delegate Affairs, Avery League, will confirm your account and send an invoice.
Payment is due one month from the day the invoice is sent. If experiencing any difficulties, please contact Avery at email@example.com.
FULFILLMENT OF PAYMENT
Schools may pay for the conference in two ways:
1) Check- Please make out all checks to the “Georgetown International Relations Association Inc.”
Checks addressed to any other entity will need to be reissued, potentially delaying delegate assignments.
All checks should be sent to the following address: Georgetown International Relations Association, Inc.
3220 N St. NW #176Washington, DC 20007 ATTN: NCSC XLV
2)Credit Card- Payment by Credit Card will occur via Pay Pal invoice.
Please note that there is an additional 4% charge to schools who opt to pay by this method due to administrative costs.
Please note your preference on the registration form.
LATE FEES & REFUNDS
If a delegation must release claimed delegates, the delegation is responsible for late drop fees in accordance to the following timelines:
April 1 – September 30: Spot(s) may be released with no penalty and with full refund of delegate fee(s) for dropped delegate(s)
October 1 – the start of NCSC: A $50 late drop fee will be assessed per dropped delegate and delegation will be responsible for the delegate fee(s) for the dropped delegate(s)
If a delegation chooses to fully withdraw from the conference, the delegation may claim a refund in accordance with the following timeline:
April 1 – July 1: Full refund of total payment
July 2 – September 30: 50% refund on total payment or fulfillment of 50% of total payment
October 1 – the start of NCSC: No refund; delegation is expected to pay 100% of registration fees.
All requests for refunds must be directed to Executive Director at firstname.lastname@example.org.
POSITION ASSIGNMENT POLICY
Schools will not receive their position assignments until we have received all conference fees or we have confirmation that a school funding board has approved a request for payment.
Important Dates & Deadlines
September 1, 2017: Committee Preferences Due
October 1, 2017: Distribution of Committee Assignments
October 2, 2017: Booking of Accommodations Due
October 12, 2017: Final Roster Due