Conference Policies

NCSC Delegate Code of Conduct

As a condition of attending the 47th National Collegiate Security Conference (NCSC XLVII), the Secretariat requires that the head delegate from each participating delegation reads, acknowledges, and enforces adherence by their delegation to the following Code of Conduct policy. All issues pertaining to and violations of this Code of Conduct will be handled directly by the conference Executives.

General Policies:

  1. Delegates will be expected to abide by the rules, regulations, and policies of the DoubleTree by Hilton in Crystal City.

  2. It is expected that delegates refrain from excessive noise while inside the DoubleTree.

  3. Delegates will not harass or disrupt other participants or DoubleTree guests.

  4. Delegates are expected to be present at and on time to all committee sessions.

  5. Delegates are not permitted to use cell phones in committee sessions. In exceptional emergency cases, a delegate should step outside to use their cell phone.

  6. Delegates are not permitted to use laptops in committee rooms. For General Assembly style committees, delegates will be permitted to use laptops outside of committee rooms while committee is in session.

  7. NCSC will not accept pre-writing or plagiarism. Pre-written work is defined as any document used for committee purposes that is written by a delegate before debate has been opened during committee session. Pre-written or plagiarized work may be grounds for team or individual disqualification from awards.

  8. Conference identification (name tags) must be worn visibly at all times while in the DoubleTree.

  9. Use of tobacco products of any kind, including e-cigarettes, are prohibited in the DoubleTree.

  10. Use or possession of any kind of illegal substance, including marijuana products or paraphernalia, is strictly prohibited for all delegates.

  11. Consumption or possession of alcohol at any time in public spaces, including those within the DoubleTree, is strictly prohibited regardless of the age of the delegate. Possession or consumption of alcohol among underage delegates is prohibited in all situations.

  12. Delegates are expected to be respectful and mindful of all ethnic and national cultures and religious affiliations.

  13. Delegates will act in accordance with federal laws and regulations at all times.

  14. Delegates will act in accordance with Virginia state and local laws and regulations while in the state of Virginia.

  15. Delegates will act in accordance with District of Columbia local laws and regulations while in the city of Washington, D.C.

  16. Delegates are expected to comply with instructions of NCSC staff, DoubleTree Staff and Security, and members of law enforcement and respect these individuals’ roles in the enforcement of the policies in this Code of Conduct.

Sexual Misconduct and Discrimination Policy:

NCSC practices a zero tolerance policy for sexual misconduct of any kind, including sexual harassment and sexual assault. NCSC also practices a zero tolerance policy for harassment or discrimination based on race, color, sex, gender, gender identity, sexual identity, national origin, religion, age, or disability. This includes but is not limited to inappropriate 1) content in notes passed or documents created during committee sessions, 2) conversations throughout the conference, and 3) conduct at the DoubleTree or at any NCSC sponsored programming. If a delegate experiences any kind discrimination or sexual misconduct they may bring it to the attention of any member of the Secretariat or report the case via an anonymous form that will be made available during the conference. Any potential cases of discrimination or sexual misconduct will warrant immediate investigation by the Executives and may result in dismissal from the conference.

Social Media Policy:

Delegates should not use Facebook, Instagram, Snapchat, or any other kind of social media during committee sessions. Outside of committee sessions, delegates should practice appropriate behavior on these sites and apps. Inappropriate postings or bullying via social media will not be tolerated.

Photo Policy:

All delegates may be documented, either in photographic or videographic form, during committee sessions and other organized conference programming by NCSC staff members. If you would prefer not to be photographed or videoed, please alert the Director of Delegate Affairs, Clay Volino, at In these cases, all available efforts will be made to prevent photos and videos from being taken and uploaded by NCSC staff members in any relevant areas.

Dress Code Policy:

NCSC requests that delegates wear standard Western Business Attire while in committee is in session. Western Business Attire includes appropriate dress shirts and pants worn with jackets and ties, appropriate dress blouses worn with skirts or slacks, and business formal dresses.

Participants should be aware that if they are found in violation of any of the above policies the Executives may impose these or any other sanctions at their sole and final discretion:

  1. Notification of the participant’s head delegate and/or committee Chair or Crisis Manager

  2. Suspension from the remainder of committee sessions

  3. Disqualification of the delegate or delegation from awards

  4. Other actions deemed fit by the Executives, including notification of hotel staff, law enforcement or other relevant authorities.